Welcome to Taskade mobile!
In this article, we'll show you how to make the most of your workflow when using Taskade mobile apps for iOS and Android devices. Let's get started! 👇
Organize Your Work
Taskade is built on a simple hierarchy that consists of 🗃 Workspaces, 🚋 Folders, and 📝 Projects. This structure three-level structure allows you to:
Organize your team structure and roles within dedicated workspaces.
Centralize client interactions, feedback, and deliverables.
Aggregate resources by categorizing them into folders.
Use projects to break down complex tasks into actionable steps.
💡 Note: Visit Hierarchy Structure to learn more.
Create a Project
A single project can be as simple as a page in a notebook or as complex as a highly organized team collaboration hub. Here's how to create one:
Tap the ➕ New project button at the top of the screen.
Select a custom template.
Browser the gallery.
Start with a blank project.
Use the AI Project Studio.
💡 Note: Visit Create a Project (Mobile) to learn more.
Organize Tasks
Complete tasks, add backlinks, copy tasks, and more.
Open a project and tap a task to select it.
Choose one of the formatting options from the toolbar at the bottom:
🤖 Use Taskade AI | ✔️✔️ Complete a task | 🔴 Choose task format |
#️⃣ Tag | ❐ Duplicate task | |
📝 Copy task to project | 🗃 Move task to project | 🗑 Delete task |
Manage Tasks
Format tasks and change their place in the document hierarchy:
Open a project and tap a task to select it.
Choose one of the formatting options from the toolbar at the bottom.
Swipe left or right to show more options.
➡️ Indent task | ⬅️ Outdent task | ⬆️ Move task up | ⬇️ Move task down |
🅱 Bold | 🅸 Italicize | 🆄 Underline | 🔴 Highlight |
Use Add-Ons
Add-ons give you access to powerful productivity features like a Pomodoro Timer:
Open a project and tap a task to select it.
Tap ➕ in the bottom toolbar.
Choose one of the Add-ons from the menu.
💡 Note: Visit Project Add-ons to learn more.
🗓️ Set due date | 👤 Assign task | 💬 Add comment |
☁️ Upload file | ⏱️ Start timer | 📄 Add note |
Link Tasks And Projects
You can combine projects across folders/workspaces and navigate between them in seconds.
Open any of your projects and select a task/note.
Type @ + the title of the project you want to link to.
Alternatively, tap ··· ➡ @Mention in the bottom toolbar.
Select a project from the list to instantly add a backlink.
Share Your Project
You can invite an unlimited number of users to a Project via email:
Open a Project and tap the three dots ··· in the top-right corner.
You can also tap your profile avatar in the top-left corner of the project.
Select 📤 Share and and customize the invitation.
Set Permissions for the new team members (see the next section).
Invite via email, add workspace collaborators, or use contacts on your device.
Tap Send Invite to finish adding collaborators.
Use Templates
Choose from hundreds of templates and AI generators to get started quickly. You can also create your own templates from scratch and automate repetitive tasks.
Open your workspace or folder and tap the ➕ New Project button.
Tap ➕ Create a Template to open a blank template page.
Tap Browse Templates to pick a template from the gallery.
Tap Create (top-right) to add the project to your workspace/folder.
Desktop vs. Mobile Features
Some desktop features are not fully supported on mobile devices. We're working hard to bring them to iOS and Android so stay tuned!
Offline Mode (iOS & Android)
Taskade requires an active internet connection to sync projects. But don't worry, you can still edit your projects when offline. The app saves any changes locally and will resync them as soon as you're back online.
What's Next?
Congratulations! You've mastered the basic. Check these articles next to learn more:
🗃 Create a Workspace for your team projects
🗂️ Create a Folder for further organization
🔍 Search across Projects, Folders, and Workspaces.
🗓 Add tasks and Projects to a shared Calendar.
🗓 Sync your calendar with other apps through Calendar Integrations.
Work faster with our ⌨️ Keyboard Shortcuts
😊 Helpful Links
Download our apps: taskade.com/downloads
Leave feedback: taskade.com/feedback
Changelog: taskade.com/blog/updates
Watch tutorials: youtube.com/taskade
Contact us: taskade.com/contact