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Manage a Workspace

Add or remove workspace members and set permissions.

Updated over 2 months ago

Add / Remove Workspace Members

You can easily add/remove workspace members and modify their roles/permissions:

  1. Open your workspace and click β–½ next to its name.
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  2. Select πŸ‘₯ Members from the drop-down list.
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    • You can also click Settings to see all workspace options.
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  3. Taskade will show you a list of workspace members and their roles.
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    • βž• To add a user, enter their email/username or share an invite link.
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    • ❌ To remove a user, click on their role and select Remove.

πŸ’‘ Note: Team members who are removed from a workspace will lose access to all projects and folders inside that workspace!

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Manage Projects in Bulk

You can copy, move, and delete multiple projects in a workspace.

  1. Open any of your workspaces.
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  2. Press and hold the Shift key and left-click projects to select them.
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  3. Right-click to Copy, Move, or Delete the selected project.


Move a Project

Want to quickly move projects between workspaces? Here's how to do that:

  • Click & hold the project you want to move with the left mouse button.
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  • Drag the project to the target workspace in the navigation pane on the left.
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  • Drop the project to move it to the workspace.

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Open Workspace Settings

Workspace settings give you a high-level overview of your workspace, including:

  • Active plan
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  • Payment method
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  • Billable members
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  • Next payment
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  • Folders and projects
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  • Invoices

To access workspace settings:

  1. Open your workspace and click β–½ next to its name.
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  2. Select βš™οΈ Settings from the drop-down list.

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Set Workspace Permissions

User Roles let you define the level of access for each member of a workspace:

  1. Navigate to your workspace.
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  2. Click β–½ next to the workspace name and select πŸ‘₯ Members.
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    • Alternatively, click the Share button in the top right-hand corner.
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  3. Set roles for existing team members.

πŸ‘₯ Role

πŸ”€ Description

πŸ¦„ Owner

Owners can fully configure and edit projects and templates, manage Project/workspace settings, and customize billing options.

πŸ‘©β€πŸ’» Admin

Admins can fully configure and edit projects/templates and manage projects/workspace settings.

✍️ Editor

Editors can create and edit projects/templates in a workspace. They cannot manage Project or workspace settings.

βœ… Checker

Checkers can complete and comment on tasks. They cannot edit tasks, projects, or templates.

πŸ€“ Viewer

Viewers can only comment and chat in projects. They cannot create or edit projects or templates in a workspace.


Rename a Workspace

Here's how to quickly rename your workspace:

  1. Open your workspace and click β–½ next to its name.
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  2. Choose Edit from the drop-down list and type a new name.
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  3. Click Update to confirm.

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Archive / Restore a Workspace

If you no longer need your workspace, you can archive it. Here's how to do that:

  • Archive a workspace:
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    1. Click β–½ next to your workspace name and select πŸ—ƒ Archive.
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    2. The archived workspace will disappear from the navigation menu.
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    3. You can find all your archived workspaces in βš™οΈ Settings ➑ πŸ—ƒ Archives tab.

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  • Restore a workspace:
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    • Click the three dots (Β·Β·Β·) next to its name in πŸ—ƒ Archives.
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    • Select Restore workspace from the list.

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Delete a Workspace

To permanently delete a workspace:

  1. Click β–½ next to the name of your workspace.
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  2. Select πŸ—‘ Delete workspace from the drop-down list.
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  3. Enter the Workspace name to confirm

πŸ’‘ Note: This deletion is permanent, the workspace cannot be recovered

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