Overview
Improve your customer management process using HubSpot automation. By connecting HubSpot with your workflow, you can update contacts, trigger emails, create sales tasks, or simply delegate the work to one of your custom AI agents.
Connect & Configure HubSpot
Before you start using HubSpot in Taskade, you need to configure the integration:
Add HubSpot as an action/trigger or as an agent tool (see the next two sections).
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Click Connect to connect your HubSpot account to Taskade.
Log into your HubSpot account or create a new one.
If you log in, enter your email on the left and choose one of the login options.
Select the account you want to connect and click Choose Account.
In your HubSpot dashboard, click Connect app to confirm scope and permissions.
Add HubSpot to Agent Tools
Connecting your Custom AI Agents with HubSpot gives them the ability to send emails, manage contacts, and automate marketing activities.
π‘ Note: Visit our guide to AI Agent Tools to learn more.
Go to the Agents tab at the top of your workspace/folder.
β(1) Select an existing agent or (2) create a new one.
Click βοΈ Edit agent in the top-right corner.
Go to the π§ Tools tab on the left.
βClick β Add tool and choose a HubSpot tool from the list.
βClick Connect to configure the integration (see the first section of this guide).
βClick Update to save the changes.
Build HubSpot Automations
Using HubSpot connector as part of your automation flows enables you to streamline data handling and streamline your sales workflows.
π‘ Note: Visit our Automation Guide to learn more.
Add HubSpot as a Trigger
Go to the Automations tab in your workspace or folder.
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Click β Create automation.
Select the Add from scratch tile.
Click β Add Trigger and choose one of the HubSpot triggers from the list.
Click Connect to configure the trigger (see the first section of this guide).
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Specify the conditions for the trigger (if applicable).
(optional) Add more steps to the automation.
βClick Save changes in the top-right corner.β
βToggle the automation on in the top-right corner.
Add HubSpot as an Action
Go to the Automations tab in your workspace or folder.
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Click β Create automation.
Select the Add from scratch tile.
βClick β Add Step and choose one of the HubSpot action from the list.
Click Connect to configure the trigger (see the first section of this guide).
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Specify the conditions for the trigger (if applicable).
(optional) Add more steps to the automation.
βClick Save changes in the top-right corner.
βToggle the automation on in the top-right corner.
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HubSpot Triggers & Actions
(TRIGGER) New Deal | Triggers when a new deal is found. |
(TRIGGER) New Contact | Triggers when a new contact is found. |
(TRIGGER) Deal Stage Reached | Triggers when a deal enters a set stage. |
(ACTION) Create New Contact | Creates a new contact in HubSpot CRM. |
(ACTION) Create New Deal | Creates a new deal in HubSpot CRM. |
HubSpot Automation Settings
Connector options give you full control over the HubSpot automation:
π·οΈ Field | π€ Description |
PIPELINE | The sequence of stages a deal goes through in the sales process, from prospecting to closing. |
DEAL STAGE | The specific step in the pipeline that a deal is currently in, reflecting its progress towards completion. |
DEAL NAME | The title or identifier for the deal, typically summarizing the opportunity or client. |
DEAL OWNER | The person or team member responsible for managing and moving the deal forward within the pipeline. |
DEAL TYPE | The category or classification of the deal, which could be based on factors like new business, renewal, upsell, etc. |
AMOUNT | The value of the deal, often projected revenue or contract size, that is being negotiated or closed. |
PRIORITY | The level of importance or urgency assigned to a deal, helping to focus on high-value opportunities. |
CLOSE DATE | The estimated or scheduled date when the deal is expected to be finalized. |
FIRST NAME | The contact's first name, essential for personalizing communication and building a personal connection. |
LAST NAME | The contact's last name, important for proper identification and record-keeping within the CRM system. |
The primary email address for the contact, used as a key point of contact for marketing campaigns and correspondence. | |
CONTACT OWNER | The HubSpot user assigned to manage and nurture the relationship with this specific contact. |
JOB TITLE | The contact's position within their organization, which provides insight into decision-making authority and needs. |
LIFECYCLE STAGE | The current phase of the contact within the customer journey, from initial awareness to loyal customer, informing targeted marketing efforts. |
LEAD STATUS | The status indicating the contact's level of qualification and readiness to proceed through the sales funnel, guiding sales engagement strategies. |
HubSpot Automation Use Cases
Not sure how to use the HubSpot connector? Here are a few ideas:
πͺ Use Case | π€ Description |
Create task from new deal | Automatically create a new task in Taskade whenever a new deal is found in HubSpot. |
Notify team of new contacts | Send notifications to the team whenever a new contact is added in HubSpot. |
Assign tasks based on deal status | Automatically create tasks in Taskade for specific team members based on the status of deals in HubSpot. |
Create follow-up reminders | Generate follow-up tasks in Taskade based on deal close dates in HubSpot. |
Sync customer information | Sync new customer information from HubSpot to Taskade to keep the team updated. |
Track deal progress | Create tasks to track the progress of deals in HubSpot through their various stages. |
Disconnect HubSpot Integration
To disconnect the HubSpot integration from your Taskade account:
From Automations:
βChoose the HubSpot action/trigger in your automation.
βClick Change in the configuration sidebar on the right.
Click the trash button ποΈ next to the active account.
From Agent Tools:
βGo to the Agents tab at the top of your workspace/folder.
βSelect an existing agent with an active HubSpot tool.
Go to the π§ Tools tab on the left.
βClick the three dots Β·Β·Β· next to the HubSpot tool.
βClick Remove to disconnect the tool.
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