👑 Hierarchy Structure

⚙️ How It Works

Personal and work projects have one thing in common. They need structure and order to go smoothly. That's why Taskade is built on a simple hierarchy that consists of 🗃 Workspaces, 🚋 Folders, and 📝 Projects. You can use all three in our free and paid plans.

🗃 Workspaces

A Workspace sits at the top of the hierarchy structure. It's your productivity space where you store all your Projects and Folders (more on that below). A Workspace lets you tag and filter Projects and keep everything organized.

Each new Workspace is billed separately.
All Workspaces come with a Home folder, if the Home folder is deleted, all folders and projects within the workspace will be deleted.
A Workspace cannot have 0 folders.
Workspaces have unique members and permissions.
You can create multiple Folders within a Workspace.

💡 Examples: The Workspace represents your organization. You can create one for your startup or freelancing business. You can also set up a Workspace for a large business with multiple teams and departments and organize them with Folders (see below).

🚋 Folders

Folders, like Workspaces, are also collections of Projects, except that they are "nested" within a Workspace. Each Folder is a separate space with unique tags, team members, templates, and permissions.

Use Folders to group teams/clients/departments.
Organize your personal and work Projects into separate Folders.
Folders are private by default so you need to invite people to collaborate. This setting can be modified under Folder Permissions.

💡 Examples: If you work with multiple clients, you may want to create multiple Folders inside a Workspace to work and chat with them in separate spaces. You can also create Folders for each team/department in your company to keep things organized.

Ok, let's dig a little deeper.

📝 Projects

Projects are like a blank canvas. They can contain just about anything, from notes and to-do lists to documents, mind maps, images, and videos. A Project is also a collaboration hub where you can work and chat with your team.

A Project is always located inside a Home Folder or Folder
You can create an unlimited number of Projects
Each Project can have separate collaborators and guests

💡 Other Use Cases: If you are used to using the Getting Things Done (GTD) productivity method, you can use a project as an inbox before reorganising the tasks into other projects. Projects can also be used to facilitate navigation between other projects through Crosslinks.

🧱 Blocks

Blocks are collections of tasks and sub-tasks. A block can consist of many types of nodes, all grouped together under an H1 or H2 heading. You can quickly create blocks of identical tasks by clicking the ➕ Add Block button.

✅ Task / Sub-Task

A task (or "node") occupies a single line inside a Project. Every task can have many sub-tasks, each with its own sub-tasks nested under it. Finally, Taskade lets you quickly transform your tasks into:

⏺ Bullets
🔢 Numbers
🔡 Letters
ℹ️ Paragraphs

And that's it! 🥳

🎯 Get Our Apps

🤖 Android app: Google Play Store
🍎 iPhone app: Apple App Store
🦊 Firefox Extension: Firefox Add-Ons
👩‍💻 Chrome Extension: Chrome Web Store
💻 Mac, Linux, Windows apps: taskade.com/downloads

😊 Questions or Suggestions?

💌 Our Official Blog: blog.taskade.com
🚌 Taskade Updates: taskade.com/v/B1Q8lMxIfG
☎️ Contact Us: taskade.com/contact
🐧 Follow Us: twitter.com/taskade

Use Taskade with your team to start collaborating right away! Chat, organize, and get things done, together.