Overview
Projects are the Memory component of your Workspace DNA, one of three pillars that power Genesis apps and form the Tree of Life architecture.
📚 Memory (Projects): Your workspace's structured data and knowledge base
🧠 Intelligence (Agents): Your workspace's reasoning and decision-making layer
⚡ Execution (Automations): Your workspace's actions and workflows
Think of projects as the living memory of your workspace. They're act as databases that continuously feed context to your AI agents, apps, and automations.
Providing Context: Give AI agents the knowledge they need to make decisions
Storing Relationships: Map connections between customers, orders, and more
Capturing Results: Log outcomes of automation runs and app interactions
Evolving Over Time: Enrich your workspace DNA with real business knowledge
💡 Note: When you create a Genesis app, your projects become the database backend of that application, storing customer records, managing inventory, tracking appointments, and maintaining structured information.
In this guide, you'll learn how to work with database projects in Genesis apps.
What Are Database Projects?
When Genesis creates an app, it automatically generates database projects that serve as your app's data layer. Those databases are perfect for apps like:
Customer portals with client data and project history
Booking systems with appointments and customer records
Inventory apps with product catalogs and stock levels
CRM applications with leads, contacts, and sales data
💡 Note: Database projects default to the Table view for easy data management, but you can switch between views at any time.
Using Database Projects
Genesis apps use database projects for:
Smart data structure automatically created based on your app's needs
Real-time synchronization between your app interface and database
AI-powered insights from agents trained on your data
Automated workflows that respond to the actions within the app
Your workspaces and project become the single source of truth.
Creating Database Projects
There are several methods to create the memory pillar for your workspace.
Genesis-Generated Databases
When you create an app, Genesis automatically builds the required projects:
Describe your app needs to Genesis in plain English.
Genesis analyzes your requirements and generates projects to store data.
Custom fields and relationships are automatically configured.
Your app launches with a fully functional database backend.
You can also request a specific data structure in your prompts:
"Create a yoga studio booking app with a customer database, class schedule database, and instructor database."
"Build a client portal for our agency with a client database, project database, and invoice database."
"Make an inventory management system with a product database, supplier database, and order database."
Manual Database Creation
Here's how to add new database projects to existing apps:
Open your app in Taskade
Click + New Project within the app's dashboard view.
Choose a template, ask Taskade to generate a project, or start blank.
Configure custom fields inside the project.
Ask Genesis to connect to connect the database to the app.
Importing Data into App Databases
Transform existing business data into app-ready databases:
Navigate to your app's dashboard.
Got to Projects → Import → Import CSV.
Upload your file (CSV, Excel, Google Sheets).
Ask Genesis to use connect the database and adjust the custom fields.
App Database Automation
Automated App Workflows
Your app's database projects can trigger intelligent workflows.
For example, you can prompt Genesis in the chat to create:
Booking App Automations
When appointment status → "Confirmed" → Send reminder email
When new booking → Created → Notify staff and block calendar
When payment → "Received" → Update booking status and send receipt
CRM App Automations
When lead score → Above 80 → Assign to sales rep and create follow-up task
When deal stage → "Proposal Sent" → Set 7-day follow-up reminder
When client → "Inactive for 30 days" → Trigger re-engagement campaign
Inventory App Automations
When stock level → Below minimum → Create purchase order
When new product → Added → Update catalog and notify sales team
When order → "Shipped" → Send tracking info to customer
These are just a handful of examples of what can be accomplished with automation flows. Experiment, try different approaches, and build your perfect setup!
AI Agents in App Databases
Your app's custom AI agents can work directly with database data. Simply ask Genesis to generate a new AI agent specifically for your app.
💡 Note: New to the concept of AI agents? Visit our guide to Custom AI Agents to learn everything you need to know to get stated.
Once you've created agents for your apps, you can ask them to:
Data analysis: "Analyze this month's bookings and suggest optimization"
Smart categorization: Automatically classify new leads or products
Predictive insights: Forecast inventory needs or sales trends
Data cleanup: Find and fix inconsistencies in customer records
Content generation: Create product descriptions or email templates
Decision support: Recommend next actions based on data patterns
💡 Note: Read our guide to AI Agents Tools to learn more.
Best Practices for App Databases
Keep Data Focused
One main purpose per database project
Related data in the same project
Clear naming conventions for fields
Logical field ordering for user experience
Plan For Growth
Add fields you might need later
Use consistent data formats across apps
Regular data cleanup and validation\
Control Access
Control who can view the live app
Separate admin vs. user permissions
Secure sensitive data fields
Implement role-based access control
Limit who can edit the underlying data
🧬 Helpful Links
Download our apps: taskade.com/downloads
Leave feedback: taskade.com/feedback
Changelog: taskade.com/blog/updates
Watch tutorials: youtube.com/taskade
Contact us: taskade.com/contact