Overview

The Find Task(s) action allows you to search for tasks within Taskade projects based on specific criteria. This action is essential for automating workflows that require retrieving, filtering, and processing task data dynamically.

💡 Note: Find Task(s) is compatible with Loops and Transform Array to String.

Use the Find Task(s) Action

1) Add the Action

Open an existing automation or create a new one.
Add the Find Task(s) action.
Configure the action in the sidebar on the right (see the next section).

2) Configure Search Criteria

Specify the project and define search filters:

(required) Project: Choose the project where the search will be performed.
(required) Tasks to Return: Choose the output format:
- Return the first matching task: Use when you're looking for a specific task.
- Return all matching tasks as array: Use to return multiple tasks.
(optional) Behavior When no Tasks Found:
- Continue: Proceed with the automation even if no tasks match.
- Fail: Stop the automation if no tasks are found.

(optional) Click ➕ New Filter to define the fields that identify task(s) (see below).
- Condition: Specify the conditions that the data must meet.
- Value: Enter the value to compare against.

Field	Condition Options	Value Type Required
Task Created At	Comes Before, Comes After, Is Empty, Is Not Empty	Date Value
Task Completed At	Comes Before, Comes After, Is Empty, Is Not Empty	Date Value
Task Content	Contains (Text), Does Not Contain (Text), Exactly Matches (Text), Does Not Exactly Match (Text), Starts With (Text), Does Not Start With (Text), Ends With (Text), Does Not End With (Text), Is Empty (Text), Is Not Empty (Text)	Text Value

Click ➕ And / ➕ Or to define additional conditions.

3) Reference the Output

Once the tasks are retrieved, you can use the Transform Array to String action.

Use Cases

Not sure how to make the most of the Find Task(s) action? Start with these flows.

🪄 Use Case	🛠️ Action Flow
Daily task summary	✅ Trigger: Schedule (e.g., 8 AM daily) ➡️ Find Task(s) → Due Date: Today ➡️ Transform Array to String ➡️ Send result via Gmail or Slack
Progress report	✅ Trigger: Schedule (e.g., 10 AM daily) ➡️ Find Task(s) → Status: In Progress ➡️ Transform Array to String ➡️ Post summary to a project
Task prioritization	✅ Trigger: Task Created ➡️ Find Task(s) → Priority: Urgent ➡️ Assign to priority team members
Project status report	✅ Trigger: Schedule (e.g., weekly) ➡️ Find Task(s) → Status = Completed ➡️ Compile and send report to team