How It Works
Are you a student looking for an effective tool to enhance your academic organization, collaboration, and productivity? This guide will walk you through various scenarios and steps to make the most out of Taskade in your academic life.
Master the Hierarchy
Work in Taskade is organized into workspaces, folders, and projects. This three-tiered organization system lets you organize courses, notes, and assignments into separate compartments.
🗂️ Workspace | 🚋 Folder | 📄 Project |
Think of a workspace as a digital hub where you can centralize all your academic activities and materials. For example, you can have separate Workspaces for "Fall 2024 Semester," "Spring 2025 Semester," and so on. | Folders within a workspace act as subcategories to help you further categorize your academic materials. For instance, within your "Fall 2024 Semester" workspace, you can create Folders like "Math," "Science," "English," and "History" to group related courses. | Projects are where you can store and edit your academic work — notes, tasks, assignments, mind maps, attachments, and much more. A folder can hold many projects, each with course notes or major assignment. |
Watch this short video to better understand Taskade's hierarchy:
Organize Your Coursework
Let's start by setting up a workspace for your coursework:
Open Taskade and click ➕ in the sidebar on the left.
Enter the name of your workspace and choose a color palette.
(optional) Share the workspace with others.
Go to your workspace.
Click the ➕ New Folder button at the top.
Enter the name of your folder, e.g. "Science".
Choose a color palette and click Create folder.
(optional) Share the folder with others.
And that's it! 🥳
Take Notes
With a workspace and folders in place, you're ready to take notes. Here's how to start:
Open the workspace/folder you just created.
Click ➕ New Project (top-right corner) to create a new note.
Open the new note, type a title at the top, and you're ready to go!
💡 Note: Taskade has six unique project views. You can switch between them to gain a new perspective on your notes. Visit What Are Project Views? to learn more.
Collaborate
Taskade is perfect for collaborative work. Whether you're working on a group project or studying with classmates, follow these steps:
Open the project you want to share.
Click the Share button in the top right-hand corner.
(method #1) Copy the invite link and share it via email or text.
(method #2) Invite via email in the Email tab.
You can also specify the level of access for users who join with the link.
Select the default view.
Click Send Invite, and you're done! 🥳
Open your workspace and select a folder from the list on the left.
Click the Share button in the top right-hand corner.
(method #1) Copy the invite link and share it via email or text.
(method #2) Invite via email in the Email tab.
You can specify the level of access for users who join with the link.
Keep Track of Assignments
Juggling multiple assignments and deadlines? Taskade can help you keep everything organized and on track. Here's how to schedule your
Select the task you want to schedule.
Click the ➕ button next to a task to open the Add-ons Menu.
You can also use the ⌨️ Ctrl/Cmd + / shortcut.
Choose a start/end date and time.
To select a single date, click on the date once.
To select a range, click the "Start date" field and select an earlier date.
Enter due time; if no due time is set, the reminder defaults to midnight.
If you have notifications enabled, you will receive an alert when a task is due!
Navigate to a Workspace, Folder, or Project.
Click 🗓️ Due Date below a Project title.
To select a single date, click on the date once.
To select a range click on the desired start date.
Option: Pick a time zone for your project.
Click Set to save changes.
Time Your Study Sessions
Short, focused study periods with regular breaks can help you maintain concentration and absorb information better. Here's how to set up a Pomodoro timer inside your notes:
Select a task.
You can add multiple timers.
Click ➕ next to a task to open the Add-ons Menu.
You can also use a ⌨️ ⌘ + / (Mac) or Ctrl + / (PC) keyboard shortcut.
Select ⏱ Timer from the list or press T.
Enter the duration and press Enter to start the counter.
Learn More Efficiently with AI Agents
Overwhelmed with study materials? Custom AI Agents will help you organize, summarize, and even test your knowledge in a more interactive way.
Go to the Agents tab at the top of your workspace/folder.
Click ➕ Create agent to open the agent creator.
(method #1) Start from scratch:
Create a unique name for your custom agent.
Select an avatar or upload your own.
(method #2) Use one of the available templates.
Click Create to save the new agent.
There are many agent templates you can choose from. Start with these:
Template | Purpose |
Researcher | Overwhelmed by the ocean of information? The Researcher agent is your scholarly sidekick, ready to dive deep and fish out the most relevant facts and figures. |
Summarizer | Drowning in pages when you just need the key points? Summon the Summarizer agent to boil down those lengthy readings into bite-sized, manageable summaries. |
Tutor | Stuck on a tough problem? The Tutor agent is your personal problem-solver, breaking down complex concepts into understandable steps and explanations. |
Content Creator | Staring at a blank page? The Content Creator agent is your muse in digital form, helping you outline, draft, and polish your essays and reports until they shine. |
Examples and Templates
Not sure where to start? Check these templates for students to kick-start any project:
Template | Description |
Stay on top of your coursework with a structured layout to track pending assignments and due dates. | |
Prep for the new semester with ease. From supplies to schedules, ensure you have everything ready for the first day. | |
Wrap up your term without missing a thing. This checklist helps you review all tasks and obligations as finals approach. | |
Visualize your month at a glance. Perfect for planning out your study sessions, social events, and assignment deadlines. | |
Keep your college application process on track, from essays to recommendations, all in one organized place. | |
Master your lectures with the Cornell note-taking template, designed to help you summarize and retain information efficiently. |
😊 Helpful Links
Download our apps: taskade.com/downloads
Leave feedback: taskade.com/feedback
Changelog: taskade.com/blog/updates
Watch tutorials: youtube.com/taskade
Contact us: taskade.com/contact