⚙️ How It Works
Personal and work projects have one thing in common. They need structure and order to go smoothly. That's why Taskade is built on a simple hierarchy that consists of 🗃Workspaces, 🚋 Folders, and 📝 Projects. You can use all three in our free and paid plans.
Projects are like a blank canvas. They can contain just about anything, from notes and to-do lists to documents, mind maps, images, and videos. A Project is also a collaboration hub where you can work and chat with your team.
- A Project is always located inside a Workspace or Folder
- You can create an unlimited number of Projects
- Each Project can have separate collaborators and guests
A Workspace sits at the top of the hierarchy structure. It's your productivity space where you store all your Projects and Folders (more on that below). A Workspace lets you tag and filter Projects and keep everything organized.
- Each new Workspace is billed separately
- Workspaces have unique members and permissions
- You can create multiple Folders within a Workspace
🚋 Folders (Formerly Subspaces)
Folders, like Workspaces, are also collections of Projects, except that they are "nested" within a Workspace. Each Folder is a separate space with unique tags, team members, templates, and permissions.
- Use Folders to group teams/clients/departments
- Organize your personal and work Projects into separate Folders
- Folders are private by default so you need to invite people to collaborate
Ok, let's dig a little deeper.
✅ Task / Sub-Task
A task (or "node") occupies a single line inside a Project. Every task can have many sub-tasks, each with its own sub-tasks nested under it. Finally, Taskade lets you quickly transform your tasks into:
- ⏺ Bullets
- 🔢 Numbers
- 🔡 Letters
- ℹ️ Paragraphs
Blocks are collections of tasks and sub-tasks. A block can consist of many types of nodes, all grouped together under an H1 or H2 heading. You can quickly create blocks of identical tasks by clicking the ➕ Add Block button.
And that's it! 🥳