βš™οΈ How It Works

Personal and work projects have one thing in common. They need structure and order to go smoothly. That's why Taskade is built on a simple hierarchy that consists of πŸ—ƒWorkspaces, πŸš‹ Folders, and πŸ“ Projects. You can use all three in our free and paid plans.

taskade-hierarchy.png

 

πŸ“ Projects

Projects are like a blank canvas. They can contain just about anything, from notes and to-do lists to documents, mind maps, images, and videos. A Project is also a collaboration hub where you can work and chat with your team.

  • A Project is always located inside a Workspace or Folder
  • You can create an unlimited number of Projects
  • Each Project can have separate collaborators and guests

 

πŸ—ƒ Workspaces

A Workspace sits at the top of the hierarchy structure. It's your productivity space where you store all your Projects and Folders (more on that below). A Workspace lets you tag and filter Projects and keep everything organized.

  • Each new Workspace is billed separately
  • Workspaces have unique members and permissions
  • You can create multiple Folders within a Workspace
πŸ’‘ Examples: The Workspace represents your organization. You can create one for your startup or freelancing business. You can also set up a Workspace for a large business with multiple teams and departments and organize them with Folders (see below).

 

πŸš‹ Folders (Formerly Subspaces)

Folders, like Workspaces, are also collections of Projects, except that they are "nested" within a Workspace. Each Folder is a separate space with unique tags, team members, templates, and permissions.

  • Use Folders to group teams/clients/departments
  • Organize your personal and work Projects into separate Folders
  • Folders are private by default so you need to invite people to collaborate
πŸ’‘ Examples: If you work with multiple clients, you may want to create multiple Folders inside a Workspace to work and chat with them in separate spaces. You can also create Folders for each team/department in your company to keep things organized.

Ok, let's dig a little deeper.

 

βœ… Task / Sub-Task

A task (or "node") occupies a single line inside a Project. Every task can have many sub-tasks, each with its own sub-tasks nested under it. Finally, Taskade lets you quickly transform your tasks into:

  • ⏺ Bullets
  • πŸ”’ Numbers
  • πŸ”‘ Letters
  • ℹ️ Paragraphs

 

🧱 Blocks

Blocks are collections of tasks and sub-tasks. A block can consist of many types of nodes, all grouped together under an H1 or H2 heading. You can quickly create blocks of identical tasks by clicking the βž• Add Block button.

 

And that's it! πŸ₯³