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Taskade for Teams
Taskade for Teams

Use Taskade to create shared workspaces, assign tasks, and communicate in real-time to keep your teams in perfect alignment.

Updated over 2 months ago

Overview

If you're exploring Taskade for the first time or looking to get more out of it for your team, this guide is for you. There are several ways you can set up your Taskade workspace to suit your team's needs.

  1. One workspace for each department. Separate folders for specific functions.
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  2. One workspace for your entire team. Separate folders for each department.
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  3. One workspace for your entire team. Separate folders for each function.
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💡 Note: These are just some of the ways you can organize your team in Taskade.

Key Taskade Terminology

Before we dive in, let's review some key terms we're going to use:

  • Workspace: Collection of folders, projects, and templates.
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  • Folder: A collection of projects, and templates nested within a workspace.
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  • Project: A digital canvas where you can chat and collaborate with your team.

Think of each level as a puzzle piece that fits into the big picture of Taskade's structure.

Alright, now that that's out of the way, let's dive into the setups.

Method 1: A Workspace for Each Department

In this setup, you're going to do the following:

  1. Create a separate workspace for each department.
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  2. In each workspace, create folders for functions within that department.
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  3. Invite each team member into their respective workspaces and folders.
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  4. Create projects related to the functions of each folder.
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  5. Invite team members from a different department to a project.

🧩 Example: Let's say there are four departments in your team: Marketing, Human Resources, Accounting, and Engineering. I'd create a workspace for each one and create folders for each of their functions. So, Marketing gets a workspace, as does Human Resources, Accounting, and Engineering.

🟡 Marketing

🔵 HR

🟠 Accounting

🟣 Engineering

Home Folder (Default)

Home Folder (Default)

Home Folder (Default)

Home Folder (Default)

Meetings

Performance Reviews

Accounts Payable

Meetings

...

...

...

...

Ideal For:

  • Medium to large organizations
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  • Specialized teams
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  • Functional organizational structures
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  • Divisional structures

When to Use This Setup

  • When team members don't collaborate with teams from other departments.
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  • When team functions are unique to each department.
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  • When team roles and responsibilities don't overlap.

How to Set This Up

  • Create folders:

    1. Open your new workspace and click the ➕ New folder button under 🏠 Home.
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    2. Enter the name of your folder.
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    3. (optional) Choose a folder logo.
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    4. (optional) Share your folder.

Method 2: One Workspace for Your Entire Team

  1. Create one workspace for your entire team.
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  2. Create folders for each department.
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  3. Invite each team member into their respective folders.
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  4. Create projects related to the functions of each folder.
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  5. Invite team members from a different department to a project.

Method 3: One Workspace per Team With Folders for Functions

  1. Create one workspace for your entire team.
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  2. Create folders for each function.
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  3. Set the proper permission levels for each folder.
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  4. Create projects related to the functions of each folder.
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  5. Invite team members from a different department to a project.

😊 Helpful Links

Related Articles
How do I chat with a team member?
What is the difference between a Workspace and a Folder?
Taskade for Project Managers
Taskade for HR
Taskade for Remote Teams
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